As an instructor, you have access to sensitive data in Blended Teaching relating to the students in your class. You also have the ability to share instructor level access with other instructors or teaching assistants. If you do, they will also access the same sensitive student data.
This article discusses how to add and remove instructors to your class in the following steps:
Best Practice & Liability
Adding Instructors
Removing Instructors
1. Best Practice & Liability
When you share instructor access to your Blended Teaching textbook, you are providing access to sensitive student data. By sharing access, you will be assuming liability for the security of the data for the person that you have invited.
We recommend that you never allow instructor access to your Blended Teaching textbook to any one, unless they can evidence to you that they have satisfied all necessary FERPA training and requirements provided by your university and that you have a written request from a person of relevant authority in the university to provide access to that person.
We also strongly advise never to share your instructor login details with anyone, under any circumstance. This is the leading cause of data breaches.
2. Adding Instructors
There are two roles available when adding someone to your course:
Course Admin: Reserved for the lead instructor/s. Course admins can add and remove other instructors.
Instructor: Suitable for co-instructors and teaching assistants. They can access course and student data but cannot manage other instructors.
To invite an instructor:
Go to Settings in your Control Center.
Select the Instructor Management tab.
Click the blue '+ Invite Instructor' button.
Enter the instructor's details including First Name, Last Name, Email, and select the Role (Course Admin/Instructor) from the dropdown, then click Next.
For the FERPA Compliance Certification, you need to read and confirm all statements before inviting the instructor.
Once all four statements are selected, click on 'I certify and confirm the statements above' to send the invitation.
The invited instructor will receive an email invitation to access the course.
Note: All four statements must be selected to proceed. If you cannot confirm any one of them, you will not be able to complete the invitation.
To change an instructor's role after they have been added, find them in the Instructor Management tab and update their role to either Instructor or Course Admin. Only Course Admins can make changes to instructor roles.
3. Removing Instructors
It is advisable to remove anyone that you believe should not have access to sensitive private student data in your class.
To remove instructor access:
Go to Settings in your Control Center.
Click Instructor Management.
Find the instructor to remove and click the Remove on the right hand side.
In the pop-up select Remove Educator.